Payroll & Benefits Coordinator

Location: Remote (Ontario-based preferred) │ Salary Range: Competitive, based on experience │ Remote │ Full-time Permanent

Summary of Responsibilities

Step into a high-trust, high-visibility role at the center of a growing organization's employee experience.

This is an opportunity for a detail-driven payroll professional to take ownership of the full payroll and benefits cycle for a fast-growing, multi-site organization operating across Ontario and Quebec — ensuring employees are paid accurately and on time, benefits and pension enrollment run without friction, and the payroll function operates as a trusted, well-run operation that people can count on.

Key Duties & Responsibilities

Payroll Processing

• Process new hires, terminations, and employee changes accurately and on schedule

• Commit payroll on a bi-weekly cycle and prepare the payroll package for sign-off

• Validate payroll entries for accuracy prior to commit

• Process statutory holiday payouts and monitor wage progressions against collective agreement schedules

• Enter ratified wage updates and retroactive pay according to updated gridsDrive Engineering & Operational Excellence

• Establish global engineering standards, governance models, and best practices

• Lead enterprise-wide initiatives focused on cost, speed-to-market, and quality

• Champion digital transformation across engineering systems, automation, and AI-enabled technologies

• Embed a continuous improvement / value-engineering discipline into development practices

Benefits & Pension Administration

• Enroll and exit plan members from benefits and pension programs independently

• Review the system for enrollment errors and identify deductions not taken

• Remit payroll-related vendor payments and ensure timely payment to carriers and providers

• Prepare and review benefits remittances

Employee & Site Support

• Serve as a key point of contact for pay, benefits, and pension inquiries across the organization

• Respond to inquiries from operational leaders and site managers

• Resolve straightforward pay discrepancies independently; escalate complex issues as needed

Year-End & Cyclical Duties

• Process vacation payouts and perform vacation balance validation

• Process year-end sick payouts

• Support year-end updates and filings as required

• Support system changes and upgrades in partnership with senior payroll leadership

Qualifications

• Background in Business, Accounting, Payroll, or a related field, or an equivalent combination of education and experience

• 3+ years of payroll processing experience, including year-end knowledge and support

• Currently enrolled in, and actively progressing toward, a recognized payroll compliance designation

• Membership or enrollment with a national payroll professional body

• Working knowledge of payroll compliance fundamentals

• Advanced Microsoft Office skills, including lookups, references, text formulas, and mail merge

• Strong attention to detail with a high degree of data entry accuracy

• Clear, professional communication across all levels of the organization

• Experience in a unionized payroll environment is an asset

• Familiarity with enterprise HRIS platforms is an asset

• Experience with multi-site or multi-jurisdiction payroll is an asset